Description: 

Coordinate the installs of newly leased PC's and laptops in multiple locations over 4 states with the majority installed in Oregon & Washington. The coordinator will not install PCs themselves, but rather coordinate the logistics, scheduling, and tracking of the project.

Work will primarily be performed on-site in downtown Portland.

Duties will include:

• Coordinate and create a deployment schedule for the installs along with the site supervisors.

• Be single point of contact for the entire project for Client and Distributor.

• Provide weekly status reports of number of installs completed. 

• Manage the coordination of PCs to be installed at respective locations and coordinate receiving needs of end-users who predominantly are working remote.

• Coordinate with end-users their schedule for receiving the PC’s.

• Make sure all processes of job are complete.

• Be in constant contact with I.T. & Security Departments as there will be multiple installations simultaneously for remote end-users. 

Must have knowledge of Excel. MS project and MS Teams are a plus.  PCs will show up imaged and asset tagged to end-users.

Our Client seeks Two Individuals for Temporary Staff Support Specialist Positions—Start Next Week!

Main job duties/tasks:

1. Prepare files and scan/upload files to e-records (converting various digital files into pdfs, combining/organizing pdfs into proper file order for upload. Preparing paper files for scanning and upload into e-records.)

2. Prepare mailings (transfer packets, income decrease packets, etc.) for staff working remotely

3. Upload and memo lease violations

4. Follow up with LLS regarding vendor documents, HAP contracts

5. Prepare and mail voucher expiration letters

6. Various tasks to support Housing Choice Voucher Rent Assistance Service Coordinators

Top skills needed:

• Strong communication skills (phone and email)

• Comfort with or ability to learn Adobe Pro (prepare and manipulate pdfs)

• Comfort with or ability to learn to navigate Yardi and e-records

Ideal start date: 11/21/22

Approximate length of assignment: 6 months

Schedule: M-F, 8:00 a.m. to 4:30 p.m.

Location: Downtown SW Portland location.

There is no parking provided

Pay Rate: $22.66/hour

Email

nicole@staffingsolutionsllc.com

with your resume today!

Our client in Tigard is seeking a Legal Assistant for a one-person practice in a shared office space. This is a relaxed legal office setting, with no litigation work.

You are asked to have the following skills:

• Ability to meet deadlines and keep the office organized
• Work with existing templates to send electronically
• Take dictation from our client for all correspondence, including email
• Excellent punctuation and spelling is required; proper formatting of all correspondence
• Use a FAX machine
• Greet clients of the attorney when they arrive at the office (the shared office also has a shared receptionist)
• Answer phones about open cases and answer questions

Hours you’ll work are flexible; currently the hours are 9-5 daily, except Friday—half-day of work on Fridays.

Free Parking

And there’s more… so contact us today!

Email nicole@staffingsolutionsllc.com with your resume for this position! Have questions? Give us a call!

We are currently recruiting for a temporary **Assistant Property Manage**r to work approximately 6-8 weeks with a housing non-profit headquartered in Portland. This non-profit is committed to ending the cycle of poverty through providing access to affordable housing and the resources needed to build a better life.

Temporary Assistant Property Manager - NE Portland.
Start ASAP!
*    Pay Rate: $23.79 hourly wage
*    Full-time 40 hours a week temporary role
*    Fast-paced learning environment
*    Opportunity to make a difference!

THE ROLE YOU WILL PLAY:
Top skills needed are: Office and property management, customer service, including:
*    Property, administrative and office duties, including answering phones, addressing resident concerns, creating and closing out work orders

*    Leasing and prescreening, move-in and move-out processing, tenant notifications
*    Coordinate with maintenance staff when issues arise

BACKGROUND PROFILE:
*    Yardi knowledge preferred
*    Rental housing experience preferred
*    Excellent verbal and written communication skills
*    Ability to multitask and prioritize

Join our team today!
Send your resume to nicole@staffingsolutionsllc.com.

We are a manufacturing facility that has been in business for over 30 years, and love what we do.

You bring:

• Accounting experience and excellent customer service skills
• A reliable, can-do attitude
• The ability to multi-task and pivot quickly when needs change
• Proficiency in A/R, A/P, Posting to GL, preparing monthly reports, timecard entry
• Bonus: you know how to read a blueprint and love to learn new things!

**We offer:**​

• A long term, stable workplace
• A niche business with interesting clients and projects
• Health benefits, PTO and a retirement plan
• Casual work environment. Wear your jeans and closed toed shoes! 

We are currently recruiting for a temporary Assistant Property Manager to work with a housing non-profit headquartered in Portland. This non-profit is committed to ending the cycle of poverty through providing access to affordable housing and the resources needed to build a better life.

Temporary Assistant Property Manager - SW Portland.
Start ASAP!
*    Pay Rate: $23.79 hourly wage
*    Full-time 40 hours a week temporary role
*    Fast-paced learning environment
*    Opportunity to make a difference!

THE ROLE YOU WILL PLAY:
*    Property, administrative and office duties
*    Leasing and prescreening, move-in and move-out processing, tenant notifications
*    Coordinate with maintenance staff when issues arise

BACKGROUND PROFILE:
*    Yardi knowledge preferred
*    Rental housing experience preferred
*    Excellent verbal and written communication skills
*    Ability to multitask and prioritize

Join our team today!
Send your resume to nicole@staffingsolutionsllc.com.

Overview:

This position will act as the Assistant to the Director of a non-profit organization and will be a member of the team that supports the Director of the Organization with communication, prioritization, problem-solving and project management. This fast paced role is responsible for complex administrative support in a creative environment, helping to organize and support the curatorial, communication, business, operations and financial needs of the Director’s office.

Essential Duties & Responsibilities:

• Support the Director with the day-to-day business of centering internal and external communication, organization, prioritization and project management.
• Keeps “To Do” List, Staff Weekly Meetings, and Call Sheet up to date, including weekly review with the Director for prioritization.
• Responsible for assisting with the special project management of core initiatives including but not limited to Theatre, Director’s upcoming programs & curatorial work, and the annual fundraiser. Will organize and maintain key documents, monitor goals, timelines, and progress for assigned projects and keep up strong communication and transparency with all internal/external parties.
• Scheduling meetings on behalf of the Director. Responsible for meeting preparation, including set up of materials and logistics. Takes minutes/notes as needed and follows up on action items in reasonable time.
• Coordinate weekly internal and Organization's cross-departmental meetings; Takes minutes/notes as needed and follows up on action items in reasonable time.
• Prepares and organizes visual and textual elements for presentations, internal communications, and meetings with the board of trustees and their committees.
• Maintain and prioritize the director's calendar and coordinate internal and external list management with the Curatorial, Development, Communications and Membership teams.
• Manage and track emails and correspondence for the Director; compile information for response / respond where appropriate.
• Keeps project management documents up-to-date and organized, including but not limited to list management, tracking documents, budgets, one sheets, press releases, contact sheets, timelines, and runs-of-show for all projects, programs, special programs and initiatives.
• Assists the Director during events, travel and external meetings by coordinating and managing logistics and prep.
• Manages weekly budget approvals and expenses, prepares reports and submits requests on the Director's behalf.
• Respectfully communicates with high-level trustees, prospects, supporters, artists, partners, government officials, curators, press contacts, and Museum staff on behalf of the Director.
• Organizes and prepares for quarterly Organization's committee meetings, as well as subcommittee meetings.
• Conducts research; works collaboratively to prepare special projects and proposals, as needed.
• Handles mail, deliveries and phones for Organization.
• Coordinates and manages the Director's domestic and international travel.
• Upholds confidentiality and protects donor privacy by exercising discretion and adhering to all standards, equity practices, ethics, and privacy rights.
• This role is not supervisory in nature.
• May oversee coordinating work of interns and/or fellows.
• Support the Organization's mission, vision and core values of creativity, connection, equity, learning, accessibility, and accountability.
• Contribute to and support the Organization's strategic plan, annual priorities, and institutional initiatives such as diversity, equity, inclusion, and access.
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
• Promote equity and inclusion goals and have a “people first” mindset.

Requirements:

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

• Anticipate needs and work proactively in a fast-paced environment with demonstrated experience in juggling multiple competing tasks and demands.

• Position continually requires demonstrated poise, tact and diplomacy. Must be able to maintain the highest level of confidentiality and handle sensitive material concerning the organization and the Director’s role within the organization.

• Must have excellent verbal and written communication and interpersonal skills and be able to interact and communicate with individuals at all levels of the organization.

• Expected to work independently and as a collaborative member of the Organization's  team, and will need to be flexible to the growing needs of the organization.

• Strong computer skills, including Microsoft Office Suite, Google Workspace, social media platforms, and video conferencing platforms

• Four years of progressively responsible administrative experience in arts, cultural, or other non-profit organizations is required; experience supporting senior staff strongly preferred

• Schedule/Hours: Monday through Friday, 9 AM to 5 PM

• Onsite with Occasional Work From Home Flexibility

• Occasional Travel

• On-call status

• Extensive computer work

JOB DUTIES AND RESPONSIBILITIES
•    Inspects all assigned rooms and public areas to ensure furnishings, equipment, linens, etc. are clean and in good repair
•    Provides efficient and objective feedback to room attendants to drive efficiency and quality within the housekeeping department
•    Ensure that all associates have proper supplies, equipment and uniform including nametag and designated PPE
•    Trains associates on safety standards and enforce those standards on a consistent basis. Identifies associates engaging in unsafe behaviors and retrain them appropriately. Completes accident investigations and take steps to prevent future accidents
•    Performs all housekeeping duties necessary, including making beds, vacuuming and cleaning
•    Verifies and updates status of discrepant rooms throughout the shift
•    Perform opening and closing shift duties
•    Notifies maintenance department of maintenance repairs necessary
•    Monitor cleanliness of hotel including parking lot and exterior entrances
•    Available to work nights, weekends, and holidays as needed
•    Other duties as assigned

Hours: 8am-4:30pm. Flexible Hours.

Supervisor Hours: Tues-Saturday, 9:30am-6:00pm.

Property Accountant

You will be primarily responsible for maintaining accounting records and accurate books as well as issuing financial statements for Company’s commercial portfolio. Organizational/Reporting Structure:

The Property Accountant reports to the Assistant Controller. The position works closely with the accounting team members and the property managers.

Duties:

• Responsible for full-cycle accounting for commercial property portfolio: manage month-end close process and preparation of monthly journal entries which may include accruals, amortization, capitalization, and adjusting entries to ensure accurate financial data reporting. 

• Review general ledgers and prepare monthly financial statements

.• Analyze income and expenses, including comparisons to prior period and forecast and budget, and provide variance explanations.

• Assist team with month-end close process for the corporate entity including intercompany transactions and intercompany reimbursements as well as the annual 1099 reporting.

• Reconcile bank accounts monthly. 

• Prepare monthly mortgage payment entries and reconcile lender statements.

• Read leases, abstract leases, and set up leases in Yardi.

• Maintain tenant leases in Yardi including move-in and move-out accounting. 

• Calculate and prepare CAM reconciliations and CAM estimates. Assist Property Manager with the CAM reconciliation process.

• Review accounts receivable and ensure accuracy including processing tenant rent billing, miscellaneous bill backs or utility submeter billing, posting late fees, and generating monthly tenant statements.

• Assist team with the tenant receipt posting.

• Process and code invoices and/or review invoices for accuracy.

• Assist team with the weekly check run process including issuing checks to vendors and 3rd parties. 

• Regularly review job costs to ensure costs are within the approved budgets and properly close jobs when they are complete.

• Prepare and reconcile monthly balance sheet account schedules.

• Prepare and assist team with the annual property budgets.

• Assist team with the year-end close and preparation of various tax schedules for the CPA.

• Assist team with documenting policies and procedures.

• Conform with and abide by all regulatory guidance and internal policies and procedures.

• Provide backup support for the team as needed.

• Special projects, duties, and ad hoc analyses as assigned by the assistant controller and the controller.Job Qualifications:Knowledge/Skills/Abilities• Bachelor’s degree in Accounting, Finance, or related field

• 3+ years of Commercial Property Accounting experience or related field is required

• Thorough understanding of Generally Accepted Accounting Principles

• Yardi experience preferred but not required

• Proficiency in Microsoft Office applications including intermediate or advanced level of knowledge/experience in Excel

• Excellent verbal, written, and interpersonal communication skills

• Strong analytical strategic thinking and problem-solving skills

• Self-confident, self-motivated, self-starter, strong work ethic, flexible, results-oriented and success motivated

• Capable of handling multiple tasks and meeting deadlines

• Dynamic, organized and detail oriented

• Ability to quickly learn new software/technology, new concepts, and new processes and procedures

• Ability to work with all levels of the Company and work well as a team player

• Ability to identify and solve problems with limited information and recommend alternatives and areas of opportunities in process improvements.

• Ability to give and receive constructive feedback

• Requires a high level of commitment to customer service, internally and externally

• Very minimal travel. Work at computer for extended periods of time, work schedule is flexible, work extended hours on occasion to meet deadlines

• This position has no supervisory responsibilities